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iKomša

For building managers and management companies

Run multiple buildings without message chaos

One portal for every building you manage: announcements, resident requests, memberships, documents and polls — with clear access rights and a record of every change.

Request a demo Pricing and pilot

Day-to-day work

What you get as a manager

The portal is built for working with many buildings at once — from setting up the first building to handing over.

  • Portfolio overview

    A combined view of your assigned buildings, new requests and tasks awaiting your response.

  • Buildings, entrances and units

    Enter the address and basic details, then add units by hand or import them from a spreadsheet — with errors shown and a confirmation before anything is saved.

  • Invitations and memberships

    Single-use invitations tied to a flat and a role, with an expiry date and the option to revoke. You approve requests made through the building's QR code.

  • Targeted announcements

    Draft, publish and archive. Target a building, an entrance or a specific group of residents; pin an important announcement to the top.

  • Requests and issues

    Adjust the priority, assign a person in charge, change the status with an explanation and link duplicates without revealing other reporters' details.

  • Internal comments

    Notes for your team stay internal — they never appear in a reply to a resident or in their notification.

  • Documents with access rights

    House rules, minutes, decisions and the monthly financial report — every document has a category and a visibility scope.

  • Informal polls

    Question, options, audience, deadline and when results are shown. The list of participants is locked when the poll opens.

  • Team and building assignment

    The organisation's administrator assigns buildings to managers; everyone sees only the buildings assigned to them.

Issue reports

A clear path from report to resolution

Every report goes through the same steps, and the resident is notified of every important change. That means fewer calls asking “is anything happening?”.

  1. Step 1NewThe report has been received
  2. Step 2AcceptedThe manager has taken it on
  3. Step 3In progressThe repair is under way
  4. Step 4ResolvedThe problem has been fixed
  5. Step 5ClosedThe report is complete

Additional states: Waiting for information and Rejected (always with a reason). A report can be reopened with an explanation, and every change records who changed the status, when and why.

Continuity

The data belongs to the community, not to someone's personal account

When the manager changes, the building goes through a controlled handover. The history of announcements, reports and documents stays with the building, in line with the retention rules.

Important changes leave a trail

  • A report status change records who, when and why
  • Editing a published announcement records the author and the time
  • Changes to memberships and roles are logged
  • When a resident moves out, access and future notifications end immediately

How it is used

A web portal for the office

Imports, memberships, documents and the portfolio overview are handled in the web portal, where working with a lot of data is most comfortable. A mobile app for managers and residents is in preparation.

Urgent stays urgent

iKomša clearly separates an issue report from an emergency. In an emergency, residents see the contacts of the emergency services and the manager, and call by phone.

Try iKomša on your own buildings

A pilot is the best way to see how much time iKomša saves you. We'll agree on the scope, help you get set up and track the results together.

Request a demo See pricing
  • Free for residents
  • Help onboarding your first buildings
  • A demo built around your buildings